Why On-Premise Business Phone Systems Are Outdated

by | Jan 14, 2022 | IT Education & News

Regardless of scale, size, and domain, communication remains the cornerstone of any business. With a robust communication infrastructure in place, it is easier to stay connected with clients, vendors, partners, and employees at all times.


As a business owner, one of the biggest expenses in your budget is likely the cost of communication (especially if your business is located in California). This expense includes your phone calls and interoffice communications (such as email). While some businesses claim that an on-premise telephone system is still relevant, it is becoming a thing of the past.

With cloud-based systems now offering advanced features like unified communications, mobility, collaboration, and many more, there is an increasing trend away from the traditional on-premise phone systems, with most businesses switching over to hosted VoIP phone systems.

Are you looking to make your business communication more fluid? There are several reasons to consider eliminating your on-premise phone system.

Capacity and Scalability

The on-premise phone system is never really a good fit because it cannot keep up with a company’s growth. Oftentimes, the system is installed based on current needs, with little to no anticipation of the possibility of those needs changing in the nearest future. Adjusting for growth becomes a hassle and an increased expense.


High Cost of Installation and Maintenance

Requiring a dedicated office space and equipment, on-premise systems will burn a hole in your pocket. Apart from this cost and inconvenience, maintenance expenses are often inevitable and huge, with an outsourced service provider or an in-house IT team required to keep the system up and running.


Lack of Flexibility and Portability

Agents must be physically present at the office to make calls with the on-premise phone systems. This requirement leaves remote agents unable to either dial or receive calls, making the system utterly redundant in this prevailing era of remote work.


Inadequate Features and Functions

On-premise phone systems do not often come with the latest features and functions ready to go, out-of-the-box. They usually need additional servers and hardware installed to activate these features, thus adding more to the upfront costs.


The emerging alternatives make communicating within the company and externally much easier. As the cost of bandwidth drops, new options will continue to emerge, providing greater functionality on everything from teleconferencing to videos, cell phones, and more. Old protocols which have slowed things down considerably will be replaced with new technologies and cloud solutions that avoid the complications and hassles on-premise systems present.

Communications is now a commodity, and software as a service (SaaS) empowers you to focus on your business.  Moving to a more efficient and cost-effective solution will help your business grow faster.



Why Make the Switch?

Cloud-based systems offer flexibility, cost savings, and increased productivity, while being extremely easy to manage. It is also easy to run the system on existing infrastructure without having to install specialized devices. Upgrading the system as the business grows or changes is equally easy and straightforward.

With no need to invest in IT teams to keep the system running or in expensive infrastructure, the setup and maintenance costs are comparatively low. Also, hosted phone systems are more reliable and consistent, while they remain ideal for remote and distributed teams.



A cloud-based system offers a lot more flexibility and freedom. They are cheaper because you only pay for the connections to be set up, and they are easy and fast to set up. It is perfect for communicating with remote teams, as everyone can join in and attend calls regardless of their location.

Many organizations that formerly relied on on-premise systems for phone support have abandoned this approach and are now relying solely on phone agents. Some large businesses are even switching from on-premise phone systems to telemarketing services, because the telemarketing model is faster, easier and cost effective.

At VIP-IT, we are committed to helping you communicate with employees and clients effectively and efficiently, by helping you make the switch to a more flexible and cost-effective communication system.

How to Improve your Firm’s Cybersecurity Presence

How to Improve your Firm’s Cybersecurity Presence

The biggest concern for companies globally is the looming risk of cyber perils. The constant threat of data breaches, major IT outages, or ransomware attacks worry most companies even more than a global pandemic or business and supply chain disruption.    The last...

Am I paying too much for internet and phones?

When running a small business, one of the most important decisions you will make is what type of internet and phone services you need. There are a variety of options available, but it can be difficult to know if you are paying too much for the services you are...

Reduce the Risk of Cybersecurity Breaches

Reduce the Risk of Cybersecurity Breaches

Cybersecurity has been a major concern for businesses and individuals alike since the early 2000s. Recent attacks have been costly, with reports suggesting that in the last year alone losses have exceeded million in fees, ransoms, and damages. Hackers are becoming...

Workflow Security

Office 365 provides a number of collaboration and communications tools, offering an all-in-one solution for corporate data communication, collaboration, and storage. Since the beginning of the pandemic, Office 365 has been aggressively adding security features to help...

Are You Paying Too Much for Internet

Are You Paying Too Much for Internet

High-speed internet is not only critical to the effective and efficient day-to-day running of companies and businesses, it has also become as essential as gas, water, and electricity.   With an average monthly internet bill of $64, most firms in the US are paying...

Office 365: Is Your Data Safe?

Office 365: Is Your Data Safe?

The Cybersecurity and Infrastructure Security Agency (CISA) issued an alert and recommendations related to Office 365 for organizations to ensure their environment is configured to protect, detect, and respond against would-be attackers of Office 365. As the...